The export process from mainland China via DHL, UPS, and FedEx is roughly similar and mainly includes steps such as preparing items and documents, placing orders for pickup, customs declaration, transportation tracking, and customs clearance upon receipt. Below is a specific introduction:
DHL Export Process:
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Prepare Documents and Items: Organize the items to be exported and ensure packaging is secure. Fill out the commercial/form invoice, which includes sender and recipient information, product description, HS code, country of origin, value, weight, quantity, international trade terms, etc. Additionally, confirm whether other documents, such as a certificate of origin, are needed based on the nature of the goods.
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Fill Out the Waybill: Complete the DHL waybill, which includes sender and recipient details, shipment information (total number of packages, total weight, dimensions), and a detailed description of the goods. Also, determine the payment method for customs duties/taxes, which is typically paid by the recipient.
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Schedule Pickup or Delivery to a Location: You can schedule a pickup through the DHL official website or customer service, or you can deliver the goods to a DHL service center yourself.
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Customs Declaration: DHL will conduct a security declaration based on the data provided by the sender and prepare the customs declaration. Once the goods reach the outbound portal, they will submit the declaration on behalf of the customer. If the goods fall under the local country’s export license regulations, an export license and inspection certificate must also be provided.
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Transportation and Tracking: DHL will transport the goods to the destination. The sender can track the shipment progress in real-time using the waybill number on the DHL website or tracking tools.
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Receipt and Customs Clearance: After the goods arrive in the destination country, customs will evaluate and inspect them. If customs clearance is smooth, the package will be delivered to the final recipient.
UPS Export Process:
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Prepare Items and Documents: Pack personal or commercial goods securely. Fill out a detailed item list that includes item names, quantities, values, etc. Also, prepare invoices and other related customs documents, ensuring the invoice includes detailed item information.
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Online Pickup Appointment: Schedule a pickup service through the UPS official website or customer service. Provide recipient information, package weight, and dimensions when making the appointment. A pickup confirmation will be provided.
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Pickup: At the scheduled time, a UPS courier will collect the package. The sender must have the relevant documents and items ready to assist the courier in completing the pickup process.
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Customs Declaration: You can declare customs using the UPS online declaration system or by entrusting UPS customs agents. Provide detailed item information and recipient details, and pay the necessary customs duties and taxes as required.
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Transportation and Tracking: UPS will transport the package to the destination as required. The sender can track the package’s transport status using the UPS official website or mobile app with the waybill number.
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Receipt and Customs Clearance: After the package arrives at the destination, the recipient must provide relevant identification and customs documents to complete customs clearance. UPS will assist the recipient with the clearance process, and once cleared, deliver the package to the recipient.
FedEx Export Process:
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Preparation: Pack the goods securely to meet transportation requirements. For non-document international shipments, fill out the international air waybill and prepare a commercial invoice that records transaction information for customs clearance.
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Place Order: You can fill out the air waybill and other related information online through the FedEx official website or visit a FedEx service center to complete the shipping process.
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Pickup or Delivery: If you choose a pickup, you can schedule a pickup time when placing the order. The FedEx courier will collect the goods on time; if it’s convenient to deliver, you can take the goods to a designated FedEx location.
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Customs Clearance: FedEx will handle the export customs clearance for the shipment. If the recipient has never received or sent items via FedEx and customs clearance is required, the local FedEx customs team will contact the recipient to obtain the necessary authorization, company registration number, and consent for customs duties and taxes payment.
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Transportation Tracking: The sender can track the shipment status through the FedEx website or tracking tools using the waybill number to understand its transport progress and estimated arrival time.
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Delivery to Recipient: Once the goods arrive at the destination and customs clearance is completed, FedEx will deliver the package to the recipient. The recipient will confirm the package is correct before signing for it.
